Minutes from the Meeting....

Minutes for Members Meeting on June 19, 2008

The quarterly meeting of the SANA membership was held at Stonebridge Clubhouse at 6:00pm on June 19, 2008. Michael Stansbury, President, called the meeting to order at 6:05pm. He addressed the membership and visitors with a brief summary of the purpose and objectives of our organization. A copy of the meeting agenda and edited bylaws were handed out to all attendees. A discussion was brought from the floor concerning abuses of the golf course property (walkers/bikers on cart path, children playing on fairway or greens). A second discussion encouraged SANA to communicate the existence and purpose of our organization with Real Estate companies. These discussions were postponed to be brought up under the New Business portion of the agenda. The floor was turned over to Troy Wheetely, Secretary, to cover Old Business from our formation meeting in April 2008.

The summary of Old Business included discussing the statement of purpose, provisional bylaws, and the floor elections with corresponding results. The Statement of Purpose was read from our Provisional Bylaws established in April 2008. Only brief mention of the Provisional Bylaws was made at this time. The results of the floor elections are as follows- Michael Stansbury, President; Tom Pickering, Vice President; Troy Wheetley, Secretary; Siobhan McOlgan, Treasurer. Additionally, three lay members were appointed to the Board of Directors. These individuals were Wayne Butler, Leah Cook, and Jim Walker.

On the New Business agenda was approval of the edited Provisional Bylaws, a summary of the current membership and dues income, and future development of our organization. Troy Wheetley began by inviting the attendees to review the edited bylaws with the intent of acceptance. A complete list of changes or a copy of these bylaws is available upon request. After reviewing the bylaws a motion was made to accept these bylaws on a permanent, non-provisional, basis. The motion was seconded and passed unanimously. The floor was then turned over to Siobhan McOlgan, Treasurer, for a report on the membership and dues revenue. The current membership of SANA stands at 57 members with dues paid in excess of $1,500 (one thousand, five hundred dollars). The floor was returned to Michael Stansbury who covered various ways of communicating with SANA and Lakeland City Government.

The next order of business was to form two committees to focus on two key areas of SANA – Beautification Committee and New Member Committee. Stansbury gave a brief description of the roles and purpose of these committees. Then a call for volunteers was made to serve on these committees. There were six volunteers for Beautification Committee, and four volunteers for New Members Committee. At this time the floor was returned to Troy Wheetley. Wheetley covered the details of our first social scheduled for July 12, 2008. The details were given in oral and written form via newsletter. Members and guests were encouraged to attend and invite neighbors. The importance of the social was presented and discussed. Stansbury took the floor and covered the recent project to beautify the Stonebridge entrance at Fletcher Trace and Hwy 64. The desire was expressed to do more projects with objectives set towards improving appearance and prestige of the Stonebridge area. Stansbury emphasized that these initiatives will be spearheaded by the Beautification Committee. Discussion returned to the policing of the golf course property. The consensus was that SANA should work with the golf course to improve signage in an attempt to discourage trespassing. Finally, the discussion concerning communication with Real Estate companies was restarted. These suggestions will become items for the Board of Directors at their next meeting.

The floor was then opened for any motions from the membership. A motion was made that SANA reimburse Michael Stansbury/Oak Grove Realty for the expense of materials on the Stonebridge entrance project. Stansbury replied that he wanted to donate half the expense to SANA. The motion was modified to half the expense of materials, then seconded and passed unanimously. The floor closed without additional motions.

The meeting concluded with an opportunity for questions and comments from the attendees. The suggestion was made to create magnets bearing SANA’s name and contact information. This suggestion was well received and will become an item at the next Board of Directors meeting. No further business was raised before the membership. Stansbury adjourned the meeting at 7:10pm.